Executive Associate (Administrative & Finance)

Tags: finance English language Environment
  • Added Date: Thursday, 09 May 2024
  • Deadline Date: Thursday, 30 May 2024
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OBJECTIVES OF THE PROGRAMME

To ensure the efficient delivery of WHO's fundamental mandates through the provision of timely, targeted support in terms of overall Administrative, and Budget &Finance Services. This work is to be carried out in compliance with WHO's rules and regulations, policies and procedures, and with internal and external audit observations and recommendations.

DESCRIPTION OF DUTIES

Under the direct supervision of the Administrative Officer and under overall guidance of WHO Representative to Myanmar(WR), the incumbent shall perform the following duties:

  1. Administer and/or coordinate processing of work products and transactions across programme, financial, and administrative work areas.
  2. Review obligating documents/proposals/requests for compliance checks, undertake reconciliations, and prepare reports, as required.
  3. Review and process transactions in the enterprise resource planning system and follow up with concerned parties on the receipt of deliverables and finalization of payments.
  4. Monitor aspects of the implementation of country activities (such as deadlines, funds for project/programme budget and financial expenditures) according to the approved country work plan, drawing the attention of the supervisor to problems, inconsistencies, and delays.
  5. Check, obligate and clear purchase requests for services and equipment, working in close collaboration with relevant colleagues to ensure that ordered services are appropriate.
  6. Track/administer the team's client-support/response system and flow of information, monitoring and ensuring the processing of requests and correspondence.
  7. Provide administrative support to the organization of internal and external meetings, including the preparation of letters of invitation, documents, cost estimates and travel requests, the distribution of materials and liaison with participants and other stakeholders.
  8. Bring to the supervisor's attention exceptional, sensitive or complex cases, and undertake where necessary, research and analysis of various issues that may be of a confidential nature.
  9. Establish and or maintain the team's electronic filing system of technical documents and correspondence.
  10. Perform other relevant duties assigned by the supervisors.

    REQUIRED QUALIFICATIONS

    Education

    Essential: Completion of secondary school education.
    Desirable: University degree in business administration, social sciences, or related field. Knowledge of the United Nations systems, and training in administrative support functions is an advantage.

    Experience

    Essential: At least eight years of experience in administrative support functions
    Desirable: Experience working WHO or other UN system or international organizations. Experience in Oracle-based or other Enterprise Resource Planning (ERP) system

    Skills

    Thorough knowledge of modern office procedures and practices. The incumbent keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in duty stations pertaining to WHO Myanmar and in the Organization at large. Ability to draft standard correspondence. Ability to handle work in a timely accurate manner with tact and discretion, as required. Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training.

    WHO Competencies

    • Teamwork
    • Respecting and promoting individual and cultural differences
    • Communication
    • Producing results
    • Moving forward in a changing environment

      Use of Language Skills

      Essential: Expert knowledge of English.
      Desirable: Intermediate knowledge of Other UN language.

       

      REMUNERATION

      WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 18,150 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

      ADDITIONAL INFORMATION

      • This vacancy notice may be used to fill other similar positions at the same grade level
      • Only candidates under serious consideration will be contacted.
      • A written test and/or an asynchronous video assessment may be used as a form of screening.
      • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
      • According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
      • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
      • The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
      • The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
      • Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
      • An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
      • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
      • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
      • For information on WHO's operations please visit: http://www.who.int.
      • WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
      • The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
      • Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
      • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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